GENERAL RESPONSIBILITIES Be the point of contact for the Heads, translating when necessary, use discretion and tact to ensure staff, visitors, students, telephone callers are dealt with by the appropriate person. Diary management: preparation of supporting papers for meetings; prioritisation and researching as necessary. Pro-active management of Heads’ office: translation as required (verbal and written), telephone calls, messages, redirections; draft correspondences, high standard of secretarial support, including fast and accurate turnaround of documents, emails. Manage the planners and files in relation to Heads of School and the Executives. Support the Heads in advising on cultural matters. Photocopying and paper distribution. Looking after visitor groups, to include on-site tasks such as arranging tours, and organizing transport, refreshments and meals. Provide full administrative duties as required including producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly, expense reimbursement claims, purchase orders, etc. Prepare documents for SLT meetings and take minutes. Lead executive level visitors’ schedule and meetings. Prioritise and follow up on incoming issues, requests and complaints addressed to the Principal with diplomacy and initiative, taking timely appropriate action as described by the Principal. Play a key role in the organisation of large school events as requested by the Principal, including Assembly, parent information session and festival activities. Organise travel arrangements (train and flight tickets), accommodation and visas for the Heads and coordinating travel arrangements. Other duties assigned by line manager.Office Management Support To assist in: maintaining a smooth running and efficient Heads’ office by dealing with all administrative functions and scheduling regular events and meetings. Supporting other members of the administration team. Other Undertake project work and related activities as directed by the Heads. Perform related work as assigned. 职能类别：行政专员/助理 关键字：办公室助理